Office Manager
Berlin, Germany
Full Time
Experienced
About us
We are EnduroSat! A fast-growing space scale-up at the forefront of satelliteinnovation, specializing in advanced software-flexible satellites for commercial, governmental, and scientific endeavors.
What is the role?
We are looking for a dynamic Office Manager to join our expanding team in Berlin. This role is essential for supporting our team's growth and ensuring the smooth operation of the office.
Your main responsibilities will include:
Operations & Office Management
At EnduroSat, we embrace diversity and strive to create an inclusiveenvironment where everyone is treated with fairness and respect. We are committed toequal employment opportunities without discrimination against any employee or jobapplicant on the basis of race, color, religion, sex, national origin, age, disability, sexualorientation, or gender identity. Additionally, this position is suitable for people withdisabilities in accordance with the People with Disabilities National Regulation Act,ensuring accessibility and accommodation in the workplace.
We are EnduroSat! A fast-growing space scale-up at the forefront of satelliteinnovation, specializing in advanced software-flexible satellites for commercial, governmental, and scientific endeavors.
- This is more than a job, it‘s a mission
- We get things done
- We are fearless
- We learn from our mistakes
What is the role?
We are looking for a dynamic Office Manager to join our expanding team in Berlin. This role is essential for supporting our team's growth and ensuring the smooth operation of the office.
Your main responsibilities will include:
Operations & Office Management
- Building Maintenance Coordination and Liaison: Serve as main point of contact with building management, including weekly calls with the lessor to monitor maintenance issues
- Safety & Compliance: Ensure the office complies with local safety regulations, manage mandatory visual displays, organize annual safety training sessions, and maintain proper documentation
- General Office Administration: Order stationery, manage office supplies, and organize weekly team breakfasts
- Logistics for Visitors and Events: Support international guests and colleagues visiting from Bulgaria, including travel coordination and local arrangements. Support local events where we present EnduroSat GmbH by organizing material and boot with Sofia
- Social & Team Events: Plan and support in-house events and external engagements
- Coordinate with the finance team in Sofia and local accountant on accounting matters
- Handle BTO reimbursements for the German team
- Process invoices related to local office expenses
- Procuring necessary equipment for the local team based on the approved requests from Sofia HQ
- Onboarding New Employees: ensure onboarding documents are signed, and coordinate with Sofia HQ for equipment (laptops, screens,) and first trip arrangements
- HR Administration: Register new employees for health insurance, schedule mandatory medical visits, manage badge distribution.
- Employee Support: Answer questions related to payslips and employment matters
- HR Compliance: Respond to HR inquiries from Sofia about German legal specifics
- Contract Terminations: Coordinate exit procedures with Sofia and local legal advisors
- Temporary Transfers: Provide administrative support for employee transfers to Sofia
- Excellent command of English and German (minimum level C1)
- Strong understanding of accounting
- Proven organizational skills and bility to collaborate with an international team
- Good command of office tools
- Proactive and solution-oriented mindset
- Availability for occasional travel to the headquarters in Bulgaria
- Positive and dynamic attitude
- Fast-paced and delivery-focused culture
- Tough engineering challenges & hard-core R&D
- Constant learning and progression
- Chance to join our space educational program
At EnduroSat, we embrace diversity and strive to create an inclusiveenvironment where everyone is treated with fairness and respect. We are committed toequal employment opportunities without discrimination against any employee or jobapplicant on the basis of race, color, religion, sex, national origin, age, disability, sexualorientation, or gender identity. Additionally, this position is suitable for people withdisabilities in accordance with the People with Disabilities National Regulation Act,ensuring accessibility and accommodation in the workplace.
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